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Matagorda County Public Information Act Policy

The Public Information Act (PIA) guarantees the public access to information maintained by a government agency. It is our policy to provide you with the fullest possible access to public information. PIA requests cannot be used to request information that is available on our website. Please use our online services including for documents publicly available at either the Matagorda County Clerk's Office or the Matagorda County District Clerk's Office, to obtain online information such as detailed case information, property records and other county documents. PIA requests are not needed to review public court records or other records maintained by the Clerk.

You can read the Matagorda County Public Information act Policy by clicking here.

Public Information Act Requests directed for Law Enforcement records of the Matagorda County Sheriff's Office, other than Human Resource records for Law Enforcement personnel, MUST be submitted to the Matagorda County Sheriff's Office Public Information Officer. The request must be made in writing and should specify the records or information sought. Electronically mailed requests must be sent to records@co.matagorda.tx.us to be considered valid. Any requests that are not electronically mailed may be mailed or hand delivered to: Matagorda County Sheriff’s Office, Attn: Mike Glaspie - Public Information Officer, 2308 Avenue F, Bay City, Texas 77414.

All other Public Information Act Requests for Matagorda County public information must be made in writing or by submitting electronically below using the online form, or via electronic mail to mcpir@co.matagorda.tx.us to be considered a valid request. Please note, use of the form IS NOT REQUIRED to be submitted for a Public Information Request.  However, the form does request all the information that assists us to verify the records in order to fulfill your request. To download the interactive PIA Request form, click HERE

Written requests that are not submitted electronically should include your name, address, and as much description as you can provide regarding the records you are requesting. Written requests should be mailed, hand delivered or sent via facsimile to Jennifer Chau, Matagorda County Attorney, PIA Request, 1700 7th Street, Room 305, Bay City, TX 77414 or Facsimile: (979) 244-7647, or submitted via this Public Information Request page below.

Please do not submit duplicate requests.

Telephone requests are not considered public information requests.

All charges for open record requests will be in accordance with Chapter 70 of the Texas Administration Code. If a request for a copy of public information or request to inspect information will result in a charge of $40 or higher, the Office of the Matagorda County Attorney will provide the requestor with a written itemized statement. *Texas Government Code § 552.2615.

TEXAS PUBLIC INFORMATION ACT INFORMATION REQUEST FORM

For guidance regarding your rights as a requestor and the public information procedures adopted by this governmental body, you may review the governmental body’s notice required under section 552.205 of the Government Code. You can find additional Public Information Act resources on the Office of the Attorney General's website at http://www.texasattorneygeneral.gov/open-government.

 

Requestor Contact Information

Full Name:
Company/Organization:
Mailing Address:
City:
State:
Zip Code:
E-mail Address:
Phone Number:
Preferred Manner of Written Communication:
Description of the Information Requested: (Note: Please describe the information as precisely as you can.)
Date Range (optional): (Note: Please provide the date range for the information requested.)

Under the Public Information Act, some categories of information do not have to be released. Exceptions to disclosure fall into two general categories: 1) mandatory exceptions that make information confidential and require a governmental body to withhold information, and 2) discretionary exceptions that allow but do not require a governmental body to withhold information. You may find information about mandatory and discretionary exceptions HERE.

In most instances, a governmental body is required to request a decision from the Attorney General in order to withhold information from a requestor. However, a requestor may permit a governmental body to redact information without requesting an Attorney General decision. You are not required to agree to the redaction of any information responsive to your request, but doing so may streamline the handling of your request. If you agree to redactions in this request, then you may request the redacted information in a future information request.

Mandatory Exceptions Do you agree to the redaction of information that is subject to mandatory exceptions, provided such redactions are clearly labeled on the information you received?

Discretionary Exceptions Do you agree to the redaction of information that is subject to discretionary exceptions, provided such redactions are clearly labeled on the information you receive?

INFORMATION PREFERENCES: How would you like to have the information provided? (Note: If you choose to pick up, you must pick up within 14 business days from the date notified that the records are ready.)
Please Note: If the information requested is unclear or if a large amount of information is requested you may be contacted to discuss clarifying or narrowing your request. There may be charges associated with production of the requested information. You may find more information regarding the charges under the Public Information Act HERE.